Personal Assistant to Directors

You need to sign in or
create an account to save a job.
We have an exciting opportunity not to be missed At Hilton Foods we are currently looking for a Personal Assistant to Directors to join our team based in Huntingdon . The successful candidate will join us on a fix term basis to cover a period of 12 months maternity leave, and will receive a competitive salary of £20,000 - £24,000 per annum plus benefits including 28 days Holiday (inclusive of bank holidays). Working hours: Monday - Friday, 8.00am - 5.00pm About the Personal Assistant to Directors role: You will provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of day-to-day affairs with the most effective use of his / her time being as proactive as possible in aiding and supporting relevant director(s). You will also handle sensitive and complex issues in a professional and objective manner and will be expected to take initiative as appropriate especially in the Director(s)' absence. Key responsibilities of our Personal Assistant to Directors include: - Managing the Director(s)' electronic diary, assessing the priority of appointments and reallocation as necessary. Redirecting/delegating e-mails as appropriate - Booking meeting rooms and ensuring the rooms are supplied with the relevant equipment e.g. video conferencing, IT equipment, flip charts and stock supplies are fully maintained - Working with the PA to Main Board of Directors and Receptionists to coordinate external visits and corporate events - Liaising with the external 'in house' Events team to book any relevant external venues and catering for the planning and organising of meetings - Organise travel, liaising with the travel booking company and host sites as required - Attend meetings take minutes and action points - Planning and organising events - Preparing presentations - Drafting and editing documents - Maintaining team holiday calendars - Supporting the induction and 'on boarding' of new team members into the Directors team - Collating and presenting data - Creating and updating organisation charts - Management of office stationery - Provide cover and support to the PA team What we're looking for in our Personal Assistant to Directors: - Experienced Personal Assistant at senior management level - Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internally and externally at all levels - Excellent attention to detail, with the ability to maintain a high level of accuracy - A flexible, pro-active approach to work including the ability to prioritise and re-prioritise, working to deadlines and able to work under pressure - Ability to deal with sensitive information with discretion and to maintain confidentiality - Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint Proposed Start Date: 6th April 2021 If you would like to join our team as our Personal Assistant to Directors then please click 'apply' today - don't miss out, we'd love to hear from you

Similar searches: Administration & Secretarial, Permanent, Full Time, Huntingdon