Personal Assistant

As a Personal Assistant, you will be providing direct support to the Managing Director. This role currently is home based but will change to be office based as COVID restrictions are relaxed. As the go to person for all needs of the Managing Director, you will be involved in daily administration activities, email management, calendar management, travel scheduling, answering calls and project co-ordination. Providing high level administration support, you will act in the Managing Director's absence, working on projects, preparing for and managing meetings, acting as the key point of contact and screening and directing calls. Key responsibilities: Complex diary management, both business and personal Monitor emails and prioritise all correspondence Answering telephone calls in a timely fashion, taking clear and detailed messages Organising meetings, including booking venues, ordering refreshments and minute-taking Overseeing the creation of contracts Processing of expenses Manage staff holiday and sickness Scheduling staff reviews and minute taking Arranging social events for both clients and the team Ad-hoc personal errands for the Managing Director Management of miscellaneous issues Update and maintain staff handbook Liaise with clients & suppliers Readiness to be contacted out of office hours in urgent circumstances Covering reception on occasion if necessary Handling confidential matters with complete discretion Essential requirements: Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous but is by no means essential Demonstrable experience in a similar role and industry Proven diary management skills Exceptional standard of written and verbal English Professional telephone manner Competent with Microsoft Office applications Flexibility on hours Discretion and trustworthiness: you will often be party to confidential information Tact and diplomacy Organisation skills and the ability to multi task Personality profile: Excellent interpersonal skills Detail-orientated Focused and responsive Takes initiative Excellent multi-tasker Benefits: Competitive salary Pension Company iPhone and Mac laptop 25 days annual leave per annum No Agencies Please

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