Payroll & Finance Administrator

Payroll & Finance Administrator


To produce, report and reconcile the monthly payroll ensuring compliance with HMRC rules and guidance.
Raise sundry sales ledger invoices and credit notes
Allocate rent receipts to customer/tenant&39;s accounts

Payroll, Pension and Expense Claims

Ensure compliance with all relevant laws and rules set by HMRC; to process the company&39;s monthly payroll from start to finish, including:

Collecting, calculating, and entering data in order to maintain and update payroll information, ensuring all payroll transactions are processed efficiently, including time sheets for hourly paid staff.

Maintain and calculate "Casual Holiday" entitlements and ensure regular payments are processed.

Liaising with HR and calculating payroll amendments, to ensure starters and leavers have been correctly processed in the payroll system before payroll cut-off deadline.

Processing of employee expenses on the payroll system, including analysis/account code allocation and scrutiny to ensure correctly authorised, supported by receipts and in accordance with relevant policies and Financial Regulations.

Processing pension amendments including adding or removing employees following the pension auto enrolment procedure.

To run and extract payroll payment reports and to transfer these to our BACS payment system for review and authorisation; then to transmit files once approved.

Undertake the administration required to ensure the completion and timely submission of all HMRC, Works & Pensions and National Statistic Office returns.

Ensure queries concerning pay and deductions from individual employees and department managers, are resolved and responded to fully within agreed service level agreements and in accordance with Data Protection requirements to safeguard personal data.

Ensure the Payroll Procedures Manual is kept up to date, so as to continually reflect the relevant stages, instructions and processes

Provide cover for all other tasks and actions for monthly payroll processing.

Co-ordinate correspondence relating to the relevant Pensions Schemes.

Assist in ad-hoc projects and develop operational reporting in relation to payroll as required.

Rent and Sales Ledger

Assist in the posting and allocation of rent and service charges receipts to customer/tenant accounts in the Housing Management system, ensuring the appropriate processes and procedures are followed.

Assist in raising ad-hoc and miscellaneous sales ledger invoices and credit notes, in accordance with procedures.

Provide cover for Petty Cash administration including undertaking reconciliations, scrutinising all returns and expenditure to ensure it is for business purposes and supported by receipt or invoices, requesting petty cash top ups.

Providing cover for Nursery voucher and miscellaneous receipt posting to customer accounts in the nursery system, ensuring the appropriate processes and procedures are followed.

Other Miscellaneous Duties

To provide holiday/absence/vacancy cover for the duties of any other roles within the finance department.

To attend team meetings, supervision meetings, webinars and training courses as required.

To actively demonstrate a customer focussed approach in all dealings with the public, internal colleagues, and external agencies.

Comply with the Group policies including:

Data Protection Policy (and be a champion for this within the finance team).

Health, Safety and Welfare policy

Equal Opportunities Policy

Anti-Money Laundering, Anti-Bribery and Anti-Fraud (and to champion compliance)

CT Policies and Standards

Financial Regulations and the Schedule of Delegated Authority

Gifts, Hospitality and Conflicts of interests Policy

Undertake such other duties as may be required from time to time in keeping with the nature and scale of the post.

As and where required use ICT systems proficiently and in accordance with standards set down for the role.

Person, Skills and Experience Specification

Extensive in-depth understanding and experience of payroll preparation, processing, reconciliation and reporting of payroll financial and non-financial information.

A good working knowledge of payroll systems.

A high degree of discretion, an excellent understanding of confidentiality and the need for diplomacy.

Excellent attention to detail and able to work to a high standard of accuracy.

Committed to Right First Time, with ability to critically review own work.

Proactive and self-motivated team player, who owns and resolves issues, with the ability to demonstrate initiative.

The ability to work to and achieve fixed deadlines, whilst prioritising and managing multiple tasks

Excellent interpersonal and communication skills.


Adapts positively to change, with a flexible approach to working hours, combined with patience and perseverance to meet the requirements of the job and to ensure deadlines are always achieved.

Willing to attend developmental training as required, which may require travel

Eligible to work in the UK and at our Cambridge office.


Experience of using an integrated HR and Payroll system.
Intermediate or advanced excel skills
WORD proficient.
Understanding of double entry accounting, preparing and posting accounting journals.
Data Protection/GDPR trained in a payroll context.

Badenoch &43; Clark acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Badenoch &43; Clark UK is an Equal Opportunities Employer.

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