Receptionist

Receptionist £18,000 - £20,000 - there may be a little flexibility with this New Basford (they have parking or 5 mins walk from a tram stop) Monday to Friday - 9am - 5.30pm Overview: Our creative client is well established, expanding and friendly. They are experts in their field who truly value their staff. They are looking for a friendly, outgoing, and organised front of house receptionist to be first point of contact with their customers and visitors, the role will also involve a wide range of administration tasks to support the business and exec team. The role will report to the facilities manager. About You: Two years' experience in a front of house or customer service role in a business-to-business environment. Work well under pressure, use good time management, be a good team worker, with ability to multi-task Excellent interpersonal skills with the ability to keep calm in a pressurized environment. Professional, friendly, and enthusiastic attitude with a desire to provide great customer service Strong written and oral communication skills at all levels. Keen eye for detail to identify security or health and safety issues. Proficient IT skills with the ability to learn new systems quickly. MS Office (Outlook, Sharepoint, Teams), Ability to quickly learn and retain knowledge with regards to processes. Responsibilities will include: Greeting customers and visitors and ensuring that all visitors sign in and out of the building correctly. Sorting incoming and outgoing mail and small deliveries. Ensure staff and car park registers are up to date. Manage the room booking system and ensure that rooms are in order in conjunction with facilities team. Organise travel and hotel bookings for the exec team. Arranging taxi's for visitors and checking monthly taxi invoices. Organise catering for meetings. Planning and organisation of company events. Organising customer collections. Identify and communicate security or health & safety issues that need addressing. Ensure reception area is clean and tidy and that Covid safe PPE and cleaning materials are available at all times. Ensure that internal issues with subcontractors are addressed and communicated effectively to management. Assist with facilities tasks such as fire safety testing and fire drills. Ordering stationary and managing consumables stocks for Nottingham sites. Producing purchase orders for general consumables and ad-hoc requests. Archiving documents on the company Sharepoint system Other administration tasks as required, appropriate to the position. Please note that due to a high volume of applications across all our adverts we are only able to respond to those who have been shortlisted. If you haven't had a response within 48 hrs, please assume you have been unsuccessful.

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