Events Officer

  • Job Reference: EVE0622
  • Date Posted: 20 June 2022
  • Recruiter: Newark Town Council
  • Location: Newark on Trent, Nottinghamshire
  • Remote Working: Some remote working possible
  • Salary: £25,419 to £26,975
  • Sector: Arts & Entertainment
  • Job Type: Permanent
  • Duration: 3 years

Job Description

NEWARK TOWN COUNCIL

 

Job Description

 

Post Title

Events Officer

Grade

SCP 18-21 (£25,419- £26,975)

Hours of work

37 hours per week (3 year fixed term contract)

Location

Newark Town Hall

Accountable to

Markets Manager/Newark Heart Project Lead

 

 

 

Job Purpose

Provide high level administrative support to the Town Council’s Events programme.

Organise Town Council Events, in association with the Markets Manager/Newark Heart project lead.

Support & organise events being provided by partner organisations 

Effective promotion of events and post event evaluation.

Attend Town Council & Partner events as required.

Support the Market Manager in sourcing and engaging entertainers for Newark Market

 

Principal Duties & Responsibilities

Organise, in association with the Markets Manager, all Town Council & some Partners events. 

Prepare Event Management Plans for all Town Council & Partner events, including submission to the Safety Advisory Group as required.

Attend the local Safety Advisory Group and all pre-event meetings as required

Source and engage entertainers for all Town Council & partners events and Newark market entertainers.

Provide effective promotion of events including the use of various communication tools and especially all forms of social media

Carryout data capture and post event evaluation to assist with the determination of event impact on footfall, visitor returns, town centre retail spend etc

Provide secretarial and admin support to the Cultural Heart of Newark Project Board

The nature of the work will involve the post holder carrying out work outside of normal working hours, as part of the normal contracted hours. An allowance has been incorporated in the salary to working unsocial hours. 

Develop and sustain working relationships with all internal and external stakeholders and contacts.

Act as a First Aid Appointed Person, have a positive DBS check and assist with fire warden duties as required (training will be provided as required).

Undertake any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined, subject to the proviso that normally any changes of a permanent nature shall be incorporated into the job description in specific terms, after consultation.

  

General Matters

This job description represents a statement of the duties of the post but does not include all minor duties.  It is inevitable that over time the nature of an individual job will change and existing duties may be lost or others gained without changing the general character of the duties or the level of responsibility entailed.  As a result the Authority will expect this job description to be subject to revision.

It is the Authority’s aim to reach agreement to reasonable changes, but if agreement is not possible, management reserves the right to insist on changes to your job description after consultation with you.

The Council is committed to equal opportunities.  As part of its policy it has been agreed that applicants wishing to work on a “job share” basis will be considered on an individual basis.  Since it is not possible for all posts to operate in this way, if you wish to enquire about “job sharing” you should contact the Town Clerk in the first instance.

The Town Council has a ‘Working from Home’ policy which can be applied to this post with the agreement of the Town Clerk/Markets Manager.

Person Specification

Experience & Qualifications

Essential

  • Minimum of 4 GCSE’s A-C or equivalent, including English and Math’s

Desirable

  • Understanding of Local Government

  •  

    A minimum of 2 years’ experience of organising events.

 

Knowledge & Skills

Essential

  • Ability to use effectively; all forms of social media

Personal Attributes

Essential

  • Excellent general IT Literacy including use of internet and Microsoft Office: Word, Excel, PowerPoint, Access, Outlook and Website Maintenance
  • DBS checked
  • Excellent communication skills, both written and verbal
  • Display a good personal manner and presentable appearance
  • Display tact, diplomacy and discretion at all times
  • Display good organisational skills: evaluate competing priorities & prioritise appropriately
  • Ability to work under pressure to achieve, both to deadlines and high aspirational service demands
  • Able to work equally as effectively as part of a team or on own initiative